But, make sure you give yourself time. No one event is truly the same. However, the single most important thing is your venue selection. For events over two days or more, a venu… This one’s a biggie, and not to be underestimated. The right venue ensures that your event will be executed to any specifications, and that guests will be surprised and delighted by their experience, resulting in a favorable view of your company, or the clients you represent. First, you need a venue that is easily accessible, affordable, and convenient. Your event venue should be just the right size, tailored to your event capacity. But hosting an event is not just about having a great venue; it’s also having great staff. We’ve already detailed the importance of event management in tourism. The following five elements make up the pillars of a stellar venue. The venue should also be adequately equipped with decent technology for a seamless experience. Try to choose a venue that’s most convenient and appealing to the guests you’re hoping to attract. As well as providing the right people, ensure a venue also has an abundance of essential facilities, such as bathrooms with plenty of cubicles to avoid queuing and various routes and access points to the rooms you’ll be using to circumvent crowded hallways. This “menu” of five elements is great start to selecting the venue that will take your client events to the next level. It is important for event managers and law enforcement agencies to manage both the space within the venue, as well as the surrounding streetscape, in order to ensure the safe movement of people in, out and around the venue. A bonus: sometimes it’s easier to book a full event at these spots than to reserve a simple table for two. Not too small and not too big. If you are interested in an event space KL, visit our webpage or contact us at +6016-4821318! This is to allow a healthy flow of moving about; a crowded venue will make it challenging to move around and will be uncomfortable for your guests. Every event planner's main goal is to find the perfect venue for their event. Is there a microphone available to address guests during speeches? First establish what the rental fee includes and whether there are any unseen costs. Selecting a Venue for a Bridal Shower. An event space should be located in an area where most of your audience is located. It is best to decide as soon as you can on the venue/area to use, the size of the event, its contents and the date and time it will happen. The sooner you have an outline of these points, the sooner you can start organising! Having your venue close to an airport will make it significantly easier for international guests to get there, while a venue located on a major train line means people from all over the city … This allows the tracking and facilitation of all booking-related process on a single platform. You’ve probably already considered this. If you can’t accommodate attendees comfortably or don’t have ample space to conduct activities, then your event won’t be as successful as it would be with adequate space. The right venue ensures that your event will be executed to any specifications, and that guests will be surprised and delighted by their experience, resulting in a favorable view of your company, or the clients you represent. Also, pick a location where the staff is friendly and readily available to assist you. Thus, you must pick the right venue for the right event. Nor will you have a sports event in a concert venue. A venue not only forms the backdrop to the event, it creates an impression of a company and aids the smooth running of every aspect of the event too. Here at Colony, we have dedicated community managers to ensure that your event will go as smoothly as possible without interruptions. Depending on your expected number of attendants, you definitely will want an event venue that’s slightly bigger than your targeted crowd. November 21, 2018. Comfortable employees will be more efficient than one that are crammed into a small space. Not too small and not too big. While you’re at it, … If your venue is in an undesirable location or too far from transport systems (like airports), you’ll limit the number of people who show up. Review the venue’s reputation. Choosing the ideal location for your event can be overwhelming. Planning a successful corporate event therefore is very important when it comes to getting a positive result. Your venue’s location should be easy to find and not arduous to reach. Most venues provide basic facilities such as parking or security, but it is imperative to check on the technical aspects, depending on the needs required for a particular event. Though there are many components to planning a memorable event, finding the right venue is an art form all its own. Perhaps, if the venue is open to this, costs can be deferred by working with an alcohol sponsor. Here are more reasons why the venue is the most important part of your event. There are many areas that go into making a successful event. Of course, that doesn’t mean that you should simply pick a venue that you like and then form an event strategy around it. When we think of making an event a huge success the first and most important thing that comes to our mind is the venue or location of the event. The right venue isn’t the right venue if it holds just under your anticipated attendee target. It can make all the difference. Several factors need to be kept in mind when planning an event. The Importance of Venue Selection in Event Planning. For a local event, you may be looking for a venue … Most importantly, do you find yourself wondering why venues are so crucial for a successful event? Gripes associated with details like this are easy to avoid by choosing a quality venue. Let’s introduce one clear example. Ensuring an event venue has staff who provide effortless service with a smile goes a long way to giving guests a brilliant time. Special Needs If you need any audio/visual equipment, be sure that the venue has any of these available, and if that is an additional cost. Maybe it’s buying out the restaurant that is booked on Saturday nights until the end of the year. This will ultimately compromise the event. Your guests will have a great time when the event venue has staffing to happily provide you with additional services to assist you throughout your event. Event organisers have a duty of care to provide a safe and enjoyable environment for attendees and staff alike. The trick is to work on an average of £10 per person unless it is a drinking-based event or includes catering where this spend will naturally increase. Furthermore, the right venue can make the planning process much more seamless, helping to provide you with all the “extras” needed to make a lasting impression – from linens, to florals, to connecting you to other vendors who can assist in bringing your event to life. Without the venue, you won’t be able to move forward on anything else with real certainty. Most venues will charge an upfront hire fee or they’ll offer the venue out on a minimum bar spend. This means you may choose a different venue if the event is a birthday, corporate function, wedding or a … This is not only important to show your stakeholders but also for you to learn from your experiences and improve your next event by analyzing your financial performance. Why avoid outsourcing when you can get a business partner that already has years of experience of collaborating with hotels, convention centers, caterers, content technology providers, travel agencies, etc.? Why Every Corporate Meeting and Event Planner Should Own This Book. Can’t figure out which ones to choose from? It may seem obvious, but the actual space available for meetings is an important factor when selecting a venue. To be an effective vessel, the physical location of a venue including accessibility for travelers, nearby attractions and restaurants, and a variety of accommodations is essential. Each event has its own uniqueness. There should be easily accessible information to help attendees find the venue. A version of this appeared in the Westchester County Business Journal. General enquiries: +60 18-213 8086 Whatsapp: +6018 213 8086 Email: [email protected]. Choosing an event space KL is like art. On the other hand, however, do your due diligence to ensure that a space isn’t going to be too large for the function at hand. Services and Amenities. If it’s an after-work networking event, try to plan it nearest to where your invitees go to work all day, or along the popular commute home route. No one event is truly the same. The on-site event manager at your venue, too, can often be your secret weapon in determining the appropriate menu for your event needs and budget. In other words, your venue selection influences many aspects of event management. Venue Booking Software Can Be an Effective Facilitating Tool. For some event planners, this study had a f… Any person who is experienced in event industry knows very well that choosing the right venue and location can make or break the success of an event. Then again, a venue in the heart of New York City is accessible, but expensive. But choosing the right venue can be very frustrating. Understanding the demographics of your attendees is important when identifying critical location necessities. The fastest way to a man’s (or woman’s) heart is through the belly, as the saying goes. Or, it’s selecting the restaurant that has just won “Best Restaurant of the Year” or “Best Chef” accolades. Some of my most successful events to date have been planned using this strategy as a guide: quite simply, choose the venue with the biggest “wow” factor. How far away is the nearest airport? Perhaps it’s a training workshop? If the food is good, which of course it will be stunning, and the guests are happy, you have a successful catering event on … Give your group plenty of room for private meetings, as well as a place for a large gathering. When budget is an issue, you may choose to plan an alcohol-free function, but simply keeping the offering to one alcoholic selection – such as bubbly or a single signature cocktail – can make a big dent in cost, without seeming like a budget cop-out. Including her input on these details is the best way to ensure the event’s success. For instance, you’re not going to host a training workshop in a stadium. This should be of no surprise, but it does get overlooked from time to time. Analyze The Financial Performance of Your Meeting or Event. Each event has its own uniqueness. What the … These two notions are interrelated activities, while tourism is mostly dependent on effective management of events. Thus, you must pick the right venue for the right event. But for a basic networking event with just drinks, £10 is fair and it will minimise your risk. Are screens available to show presentations, or to help mark the room with your client’s logos and branding? The location of the venue is the main factor—no matter how beautiful a space is or how delicious the food is, if the attendees are having difficulties getting to the event… If it’s a weekend function, try to select a venue that is a destination unto itself – on the water, with sunset views, or at a rooftop lounge. If the venue you’re eyeballing is one that people are talking about in local magazines, on social media, and around the water cooler – you’re getting warm. The second most important part of organizing an event is setting the proper venue. How an Event Planner Works With a Caterer. the right size, tailored to your event capacity. The number of guests will narrow down your venue choices. We are what we eat, and guests who are full and fed are happiest. Some event spaces have their in-house caterers with exceptional quality, such as the one at our Star Boulevard location, with Define:food. Some questions to ask include: is the audio-visual in the room high quality, and easy to handle? To help each team with seamless coordination in the venue hiring process, venue booking software can be used. If you’d like background music, can you pipe in a curated playlist of songs? From a handful of employees to a giant corporate gathering, the selected venue has to have enough space for everyone. Hip-hop stars have hype men to get the crowd engaged and drive attention … An intimate client dinner, for instance, wouldn’t go over best in a large event hall. Also you need a venue that suits the occasion. The venue needs to come with essential facilities such as enough toilets and adequate pathways to allow people to circumvent through crowded hallways. If you feel that the venue is lacking in either one of the three categories, you may want to consider another venue. Location is an important concern because it can influence who attends your event (attendees and speakers). Is your audience consisting of corporate staff? Choosing the right combination of food and drinks, with the right quality (based on your budgetary needs), can make a so-so event into a wow event. Steps to Finding the Perfect Event Venue. Why Event Management is Important in Tourism. Fast Track your Career with these New Year Resolutions | Coworking Space KL, How your Taste and other Senses Affect your Productivity | Coworking Space KL, Crushing Secret Santa at the Office | Serviced Office KL. If you’ve completed your venue shortlisting by asking the right questions, then you shouldn’t find anything alarmingly wrong with your venue. Almost all your planning would be for nothing if the venue you select is lacking somehow or not appropriate in an important way. While that can work in some limited cases, most events … In addition to the appearance of the site, it is also important to take into … Bridal showers can technically be held almost anywhere, but selecting the right bridal shower venue is just as important as selecting the perfect wedding venue. Teamwork is a vital part of both the planning process and the day of the event. What is the traffic like near the venue and is there adequate signa… If the latter is true, discomfort will be the only takeaway from the evening. Here are 5 main pillars of an event venue that make any event a success. Sounds simple, but this one can make or break you. Creative Corporate Gift Guide and Ideas for Event Planners. Though there are many components to planning a memorable event, finding the right venue is an art form all its own. However, should you wish, you may opt for your own food caterer if the in-house ones are not to your liking. Doing so is just an unnecessary waste of money. All Rights Reserved. 5 Event-Planning Skills You Need for Success. Solaris cites a study conducted by the International Special Events Society that revealed “meeting room information is the most important factor in the decision…” process for a venue. Before you pick a venue, try to find out a little bit about it. People feel happiest and satisfied after eating a nice full meal. The venues want your business and are inclined to work with you – you never know what you can get simply by asking. Are you having trouble deciding between venues for your upcoming event? The private room of a restaurant, or even a cozy corner table in the heart of the restaurant, is a better option, giving your guests the atmosphere and energy of the restaurant itself, with a private enough area to conduct business and personalize the table and space to your specifications. The essential technologies for most events are a fast Wi-Fi connection, projectors, decent microphone and quality speakers. While you can’t capture the perfect location for everybody, you can pick a spot that’s easy to get to, isn’t accessible only via the most gridlocked highway in the area, and generally speaking, isn’t off the beaten track. Location. Generating Leads. Will guests be driving in or flying in? Don’t be afraid to tap into their expertise, and also to negotiate. Find a policy that fits your needs and, if this does happen to you before you get it, make sure to have your event venue put their vehicle policy in writing ahead of time. For instance, you’re not going to host a training workshop in a stadium. © 2019 Colony Space Asia Sdn Bhd. Why The Venue Is So Important. Participation is the key, because when guests feel that they are included in the festivities, they loosen up and have a good time. Same is the case with the catering service at the events. I think it’s safe to say that you really can’t really go much farther without this step, and knowing when and where you’ll be will make it much easier to plan the party. Host it in a centralized location where your attendees can easily reach. This inludes entertainment, food, venue … While there are many elements to planning a memorable client event, finding the right venue can make the effort a much more seamless endeavor. However, viewing the event space does give you better spatial awareness and helps you select the correct room layout. While some events are more high touch than high tech, technology matters, and you’ll need to ensure the event space is equipped to handle your needs as seamlessly as possible. Event management outsourcers can bring your business affordable and reliable suppliers, which is hard to find for the in-house staff. Now, let’s talk about the significance of tourism in event management. 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